Appendix B -Procedure for processing recommendation to hire forms

Hiring Manager/Dean/Director

• Sign Recommendation to Hire Form
• Full-time employees (HR-330)
• Part-time employees (HR-310)
• for full-time faculty positions, complete Recommendation to Hire Full-Time Employees - HR-330 and Approved to Teach - IN-530
• for part-time faculty positions, complete Recommendation to Hire Part-Time Instruction - HR-320  
• Complete Reference Check (HR-210)
• Send form to Vice President
  

Human Resources Office

• Determine regional accreditation for positions requiring degree
• Determine candidate meets minimum requirements for position
• Ensure foreign transcripts have been evaluated by an approved credentialing agency
• Verify proposed salary is accurate (salary exceptions with supporting documentation are reviewed by Human Resources and require approval by the President)
• Initial  the Recommendation to Hire form.
• Retain copy to be matched to forthcoming original
  

Vice President

• Sign original (VP or designated alternate)
• Send original form to Human Resources
  

Human Resources Office

• Contact the EAEO office and budget administrator to obtain approvals
• Copy of recommendation remains in Human Resources

EAEO Office

• Approves recommendation (Equity Coordinator alt.: Director, Human Resources Development and Employee Relations)

Office of Finance and Budget

• Verify budget dollars
• Initial (Budget Accountant or alt.: Comptroller)
  

Human Resources Office

• Attach supportive documents to recommendation
  
• Review background check results
• Sign recommendation (Staffing Manager or alt.: Director, Human Resources Development and Employee Relations)
• Sign recommendation (Staffing Manager or alt.: Director, Human Resources Development and Employee Relations)

President

• Approves recommendation (President or designee)
• Returns recommendation to Human Resources

Human Resources Office

• Notifies Hiring Manager that candidate is clear for hire
• Extends offer (Staffing Manager or Director, Human Resources Development and Employee Relations )
• Coordinates start date with department if different from recommendation
• Sends Confirmation letter (attach benefits information, experience sheet, etc.)
• Schedules Benefits orientation (full-time only)

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