Guidelines for Applicant Travel Reimbursement
Eligible for the following positions:
- Faculty Positions
- Administrative Positions (Pay Grades A40-A50)
- Professional Positions (Pay Grades P30-35)
- Technical Positions (Pay Grades T50-T60)
Reimbursement Information
Section I
Travel reimbursement will be paid to applicants under the following circumstances:
- The applicant was recruited through a nationwide search, and
- The applicant is interviewed for a teaching faculty position, professional position (P30-35), administrative position (A40-A50) or a technical position (T50-T60), and
- When required, the applicant has participated in the telephone interview screening process, and
- The applicant is traveling from a location that is over 50 miles from the interview location, and
- The applicant is not disqualified from consideration due to improper credentials, background/conviction check information, or other misrepresentation, and
- The applicant accepts the position if offered or the applicant is not offered a position, and
- The applicant completes an Applicant Travel Reimbursement Request form and mails the forms along with legible receipts to Human Resources within 60 days of the interview.
The College will not pay any interview expenses of an applicant who withdraws from the employment process, declines the offer of the position, or submits their request for reimbursement more than 60 days beyond the date of the interview. Bar tabs, hotel movie rentals, personal phone calls, tips and gratuities are not reimbursable by the College.
Section II
First On-site Interview Reimbursement:
- Seminole Community College will pay 50% of the applicant's eligible travel expenses up to a maximum reimbursement of $300. Expenses eligible for reimbursement are listed below:
- Cost of applicant's coach airfare for travel within the 48 contiguous states. Applicants traveling from outside the 48 contiguous states will be reimbursed from an appropriate point within the 48 contiguous states, as determined by the Director of Human Resources.
- Cost of lodging (cost per room up to $100 per night maximum) for the day(s) of interview and one day prior to or following interview. (The days reimbursed will not exceed one day more than the number of days the candidate is involved in interviews.)
- Cost of a mid-size rental car.
- Tolls, fuel and mileage that are not covered by the car rental agreement. Mileage will be reimbursed at 44.5 cents per mile.
- Per diem rate for meals. The reimbursement period will be inclusive of the time of departure the day prior to the interview through the time of return on the day following the interviews. The meal reimbursement will be based on the following amounts:
- Breakfast - $6
- Lunch - $11
- Dinner - $19
Second and Subsequent On-Site Interviews: Travel reimbursement for second and subsequent on-site interviews will be paid to applicants in accordance with guidelines Section I. Seminole Community College will pay the applicant's eligible travel expenses up to a maximum reimbursement of $600. Expenses eligible for reimbursement are listed below:
- 100% of applicant's coach airfare for travel within the 48 contiguous states. Applicants traveling from outside the 48 contiguous states will be reimbursed from an appropriate point within the 48 contiguous states, as determined by the Director of Human Resources.
- 50% of lodging (cost per room up to $100 per night maximum) for the day(s) of interview and one day prior to or following interview. (The days reimbursed will not exceed one day more than the number of days the candidate is involved in interviews.)
- Cost of a mid-size rental car.
- Tolls, fuel and mileage not covered by the car rental agreement. Mileage will be reimbursed at 44.5 cents per mile.
- Per diem rate for meals. The reimbursement period will be inclusive of the time of departure the day prior to the interview through the time of return on the day following the interviews. The meal reimbursement will be based on the following amounts:
- Breakfast - $6
- Lunch - $11
- Dinner - $19
Section III
How to Request Reimbursement:
- Applicants should complete the Applicant Travel Reimbursement Request and mail the forms along with their receipts to Human Resources (ATT: Staffing Coordinator) as soon as possible following he on-site interview. Ensure separate receipts are submitted for hotel, car rental, airline expenses, etc. Reimbursement requests must be received within 60 days of the interview date.
- Human Resources will complete the appropriate travel worksheets and forward to the Office of Finance and Budget for final processing and disbursement.
